WorkCare

  • Administrative Assistant - Part Time

    Job Locations US-CA-Anaheim
    Job ID
    2018-1161
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    As the nation’s largest physician-owned and managed occupational health care company, WorkCare has provided occupational healthcare services to some of the world’s most prominent organizations since 1984.

     

    At WorkCare, we believe health care that harmonizes with your company’s environment and business objective is better care. Our clients benefit from an extensive selection of wellness resources suitable to their individual needs with more than 3,500 clinic providers nationwide and a growing international clinic provider network. Through our comprehensive medical services, we maximize the health and safety of more than 1,000,000 workers per year on a worldwide basis. Our board-certified occupational health physicians are passionate about delivering our mission to improve employee health, productivity and safety through physician managed consulting services, technology-based information systems and customer-focused business models. From preventative programs to primary care, medical surveillance and health management, we have created a standard of excellence that improves quality of life, generates cost-effective care and improves the health care of the workforce.

    Responsibilities

    We are currently looking for a Full Time Administrative Assistant to join our team in Anaheim, CA.

     

    Job Description: 

     

    Perform administrative support to the Business Development department coordinating conferences.

     

    Business Development Department

    • Be involved in every aspect of an event, including planning, contract execution, onsite management and post-conference follow-up
    • Planning and executing WorkCare customer appreciation social events and logistics surrounding live educational offerings
    • Become familiar with all aspects of each conference including understanding the anticipated target audience, the nature of any concurrent speaking engagements, reserving the size and type of exhibit needed, and selection of suitable handout materials
    • Negotiate and enter into agreements with vendors, conference facilities, hotels and other service providers
    • Prepare budget and track costs for each event
    • Responsible for organizing details of where the event will take place and corresponding dates, into smooth flowing operation
    • Responsible for sourcing a venue if we are entertaining clients, which may include recommending the menu and possible entertainment as well as keeping track of RSVPs
    • Prepare, track and monitor the conference material shipping process
    • Properly monitoring the event during the conference, must be available by phone to provide troubleshooting and address last-minute requests
    • Provide follow-up with the sales and marketing teams to evaluate the success of the event

    Qualifications

    • Must have high school degree or equivalent.
    • Additional college education to Associates Degree preferred
    • 3-5 years’ experience in an office assisting high level management and/or multiple departments
    • Strong organizational, time management and planning skills
    • Ability to work independently and as part of a team
    • Ability to work in a fast paced environment
    • Demonstrated customer service skills
    • Strong analytical and project management skills required
    • Highly detail oriented
    • Strong negotiating skills required
    • Ability to handle the unexpected challenges that may happen prior to and during an event
    • Familiarity with project management software is highly desirable
    • The ability to create and edit written materials
    • Ability to communicate effectively to a variety of audiences
    • The skill in organizing resources and establishing priorities
    • The ability to gather data and compile information and prepare reports
    • Must be competent in the Windows operating system environment, Adobe Professional, Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
    • Ability to lift up to 25 pounds.

     

    EOE/M/F/D/V

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